The status of the declarations can be tracked by selecting seller dashboard data in the menu bar (Step 1).

Here you can monitor the status of the submitted declarations (Step 2).

If the declaration is rejected, the RED BP system sends automatic notifications to the e-mail specified by the participant (Step 3), where:

1. The declaration ID number is indicated.
2. The reason for rejection is indicated.

The declaration ID number can be seen at the very end of the declaration near the Cancel, Save, Submit buttons.

Important (!) A rejected declaration can be corrected. A new declaration shall not be filled.
Correction actions are performed based on the received comments – button
After the correction work is completed and the comments are corrected, the declaration is submitted for re-verification – button
The deadline for checking repeated declarations is 1 month.

Yes, you can declare a smaller quantity than indicated in the accounting document.

Make sure that no conversion was performed when declaring.
If the units of measurement indicated in the accounting document are m3, the declaration must specify whether the quantity of raw material, expressed in cubic metres, coincides with the quantity of raw material, expressed in solid cubic metres (solid m3) or loose cubic metres (loose m3).

Declare the quantity expressed in the same unit of measurement as in the indicated accounting document. The system automatically converts the quantity of raw material from solid cubic metres to loose cubic metres, based on the conversion matrix approved by the operator (RED BP biomass sustainability system)

The declaration must provide the data of the accounting document and, if applicable, copies of the documents up to the original owner of the raw material.

• Type of biomass or raw material;
• Quantity of biomass or raw material (loose cubic metres or solid cubic metres).

If certified wood is supplied, it is not mandatory to provide copies of the accounting document and data up to the original owner.
If the biomass seller himself is the original owner of the raw material, alternative documents may be submitted instead of accounting documents. These must prove the period and content of the economic transaction (type and quantity of raw material or biomass) and the amount (price of the raw material or biomass). Acceptable documents may include an inventory report, a summary report, an acceptance report, or similar. Additionally, documents proving ownership must also be submitted.

Check whether the data specified in the declaration exactly matches the records in the accounting document and whether the series and number fields are filled in correctly.

In this case, the date of the accounting document can be indicated in the series and number field in the declaration.

No. The accounting document substantiating the declared quantity cannot be older than one year.

It is mandatory to indicate the unit price in EUR/loose m3 or EUR/solid m3.
If the unit price is not provided in the accounting document, it is determined by calculating the weighted price: the amount divided by the quantity.

The declared quantity is in loose m3 or solid m3. If the quantity in the accounting document is given in tonnes (T), it is converted according to the established coefficients.
If the moisture content is not indicated, a conversion coefficient of 35% is applied.

The biomass seller must submit the auditor’s report by 30 March of the current year.

You can confirm the declared quantity with a document that can confirm the resulting quantity (e.g. VAT invoice, acceptance-transfer act, internal documents, shipping notes).

1. 1. Acceptance-transfer report, if the contract stipulates that the completed work or the generated quantity is recorded using such a report.
2. 2. An internal document of the participant’s company, e.g., a goods receipt, inventory, shredding report, or similar, if the contract does not provide for the use of an acceptance-transfer report to record the completed work or generated quantity.
3. 3. Another document or set of documents held by the participant that allows determination of the transaction period or date, content (type and quantity of raw material or biomass), such as waybills.

No. Rejected declarations can be corrected and the same declaration can be submitted repeatedly.

Only one document can be added to the accounting document fields, but the number of documents in the Additional documents field is not limited.

An intermediary can be considered the primary owner of the raw material if he has a lease or rental agreement that allows him to manage the parcel of land at the time of the raw material formation.